This is a game convention! Games have rules, so our convention does, too... If you have questions about any of the following topics, please simply click on the appropriate link. Heed, obey and have fun (or you'll be talking to that stern looking gent to the right).
Attendee Conduct
Everyone knows that historical miniatures gamers are among the most responsible and polite people in the world...
But we think it prudent to remind convention attendees that they are expected to abide by the rules of the convention, as well as any directions given by the Convention Staff and/or the convention site, and of course, by federal, state, and local laws.
Convention Badges
You need an attendee badge! Your badge serves as your ticket of admission to the convention, and it is a non-transferable and revocable license. HMGS East reserves the right to terminate this license at any time, refund an attendee's admission, and require that a person leave the premises.
Convention Staff (who wear red badges) also may deny you entry to the convention area or request that you leave if you are without your badge - so please wear it visibly ABOVE the waist during the convention.
If you lose your badge, you may be charged $5.00 for a replacement.
Event Hosting
HMGS East or the Convention Committee reserves the right to refuse any event to be run at their conventions or terminate ones in progress, should, in the judgment of HMGS East or the Convention Committee, said Event Host is not following policies as outlined hereafter. The Convention Committee will investigate all complaints, and the specific situation will be discussed with the event host(s), prior to any action taken for the event in question, or future events, run by the same event host(s).
Event Hosts are encouraged to allow minors in their events. However, you can require adult supervision (i.e., parent or guardian) of under age 15 minors if desired, but this must be stated your event description, so it will be printed in all convention material (PEL and Program). Simply state, "Under age 15, only with playing adult" at end of description, if this is a problem.
Event Hosts, unless previously approved by HMGS East or Convention Committee, may not state "No Kids Allowed."
Lost or Damaged Materials
HMGS East and the Lancaster Host Resort assumes no responsibility for lost or damaged items or possessions, including, but not limited to Cold Wars badges or gaming items.
The Registration Desk will maintain a lost and found department. If you find or lose any items, please notify registration personnel immediately. Property found on the convention site at the end of the weekend will be returned to the owner if possible, with non-returnable items becoming the property of HMGS East.
HMGS East strongly encourages you to leave nothing unattended.
Smoking and Alcohol
This is a Smoke Free convention. There will be no smoking allowed in any convention area. Smoking is only allowed in hotel lounge and bar, designated registered guest smoking rooms, or areas specifically marked to allow smoking. Hotel and convention staff will strictly enforce this, and offenders may have their badges revoked and be asked to leave.
Alcohol consumption is reserved for specific areas, designated by the Hotel. We don’t condone drinking in the gaming areas. We request that you be discrete and adhere to the stated policy. Drunk and unruly behavior will not be tolerated. Offenders may have their badges revoked and be escorted from the convention.
Convention Regalia and Weapons
We reserve the right to bar anyone from the convention if we determine that clothing or symbols, hereby known as regalia, worn are inappropriate for the convention. Regalia that depict racial, ethnic, religious, sexist, or otherwise distasteful messages, shall be prohibited. Determination that a person or person(s) is or are wearing such, shall be at the discretion of the Convention Director - or selected Staff Members. At the discretion of the Convention Director, an Event Host may be allowed to tastefully display "symbolic" uniform parts (i.e. German Wehrmacht caps or British Airborne Berets) from the opposing forces in the game. This is not, however, an endorsement of such practices.
Real or simulated weapons will not be permitted in the convention areas, nor will any item which in the Convention Directors judgment can present a hazard to our guests. Active Duty Military, Law Enforcement, Security Police, and Emergency Services are exempt from this policy while carrying weapons in the performance of their official duties.
Trash
Receptacles have been provided for your use. Please use them.
Spectators
We welcome and encourage spectators at all events! But please remember event hosts and players are trying to enjoy and finish their games, and this is more easily done if interruptions are kept to a minimum. If you want to photograph an event - especially with a flash - please ask permission of the event host.
Bring A Tape Measure!
Since this is a miniatures gaming convention, all attendees are reminded to bring their own tape measure to all games you intend on playing. Usually dice are provided by the game hosts, but tape measures are an expensive commodity. Please, don't forget to bring your own.
Delivering Messages To Friends & Family
There is only one way to deliver messages to attendees -by posting notes on a note board set up near the Convention Registration Desk. Please coordinate specific rendezvous times and places with friends and family members beforehand, or place a note with your name, room no., message, etc., on the bulletin board.
A Note To Parents & Guardians
Attendance at an HMGS East convention is among the safest activities imaginable. But we remind parents and guardians that the safety of their children is their responsibility.
You also are responsible for the supervision of all minors, as well as for their behavior at the convention site. Therefore, please make certain that minors are supervised by an adult companion at all times, especially during nighttime hours - and that they are playing in an event, back in their hotel rooms, or in the company of an adult companion.
The Lancaster Host Resort is responsible for security at our conventions (not HMGS East), and officials from the convention site have the right to eject those determined to have caused problems. HMGS East is not required to offer a refund if your children are removed from the premises.
So please, properly supervise minors. They are the future of the hobby. And we want them to have an enjoyable - and safe - convention experience.
The information on this page is Subject to Change! Please check back often for the latest information.
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